Xano Agency Β· SaaS & Internal Tools Β· Since 2019

Xano agency
for internal tools
and SaaS

Production-ready backend in 6 to 10 weeks. Auth, payments, integrations. Fixed scope. You own the workspace from day one.

8 weeks from kickoff to production for a Series A startup.
Their dev team owns it. No integration work on their end.

Let's see if it makes sense

Free Β· 30 min Β· We'll map your data model on the call

See a case study β†’
VishantSildyNehaNayefBhavnidh
β˜…β˜…β˜…β˜…β˜… Rated 4.9/5 on G2 by 9+ clients

Founders and ops leads who've shipped with us

Chezietbo.comVivoleadJodoTownhallJulesMajorPrepLadderSeasons

How we build with Xano

Xano as SaaS Backend

We design the data model, build the APIs, and connect auth in one workspace. Connect to WeWeb, React, and custom frontends. Full documentation. Ownership from day one.

Xano for Internal Tools

Dashboards, CRM systems, and ops tools. Production-ready in 6 to 10 weeks. Your team uses it on day one without ever opening Xano. Full documentation.

Xano Backend Rescue & Migration

Migrating from a custom backend, or rescuing a Xano project that's gone sideways. We assess what's worth keeping, port your data safely, and rebuild the broken endpoints, bad data models, and orphaned integrations without losing momentum. Fixed scope. Fixed timeline.

Xano for AI-Powered Apps

Connect your Xano backend to OpenAI, Claude, or n8n to run AI-driven workflows in production. User input triggers an API call, Xano routes it to the model, stores the result, and returns a structured response.

What we build with Xano

How to use Xano

Xano handles your data, logic, and API layer. The frontend connects to it. That separation means your backend is stable and portable: swap or extend the frontend without rewriting your data model. Six months after delivery, your team can still add new features without calling us.

Case Studies

See our work

Major β€” SaaS Β· Analytics
€25K+
monthly growth unlocked

Reporting that used to take their team days now runs automatically. 80% less time spent on analytics.

Read case study β†’
PrepLadder β€” Internal Tool Β· Process Modelling
Real-time
team coordination

We replaced their spreadsheets and Slack threads with a single internal tool. Their distributed ops team now has full visibility without chasing updates.

Read case study β†’
Blomma (now Seasons) β€” E-commerce Β· Internal Tool
50%
less manual ops time

Custom e-commerce tool that cut hours of daily manual work for their operations team.

Read case study β†’
β˜…β˜…β˜…β˜…β˜…

What clients say

"Software builders who understand business and user experience. They changed the way we approached product development."
Vishant Lohia
Vishant Lohia
Sales Head, Jodo Pay
Read on G2 β†’

What working
with us looks like

You leave with a plan, a price, and a start date.

Discovery

Most clients arrive with a rough brief and a deadline. That's fine. In this session we map your current workflows, user flows, and technical requirements, then turn that into user stories and a fixed-scope proposal. Deliverables, timeline, and price, agreed before we start. This is where scope creep gets stopped.

You see the full data model and API contract before a single endpoint is built.

Data Model & API Design

Bad data models are the number one reason Xano projects fail at scale. We design your tables, relationships, and indexes in a shared document you review and approve. Every API endpoint is specced with inputs, outputs, and auth rules before we write a line of Xano logic. Changes here are free. Changes in week 8 are not.

You have a working staging API by week 2 or 3.

Backend Development

We build in Xano: database, API groups, background tasks, file storage, and third-party integrations. Work runs in two-week cycles. Each cycle ends with a short Loom walkthrough of the staging workspace and a Postman collection you can test directly. Typical backends are live in 6 to 10 weeks.

"They have solid knowledge and the turnaround time was much less than the big agencies."
Sildy Augustine Sildy Augustine, CTO, KidsParty G2 β†’

You shape what gets built. Every two weeks.

Review & Refine

After each sprint, we meet for 30 minutes. You approve what's done, share feedback, and decide what's next. Nothing gets added without a conversation. You'll never open a staging link and find something missing.

"Way easier to work with than other agencies I've dealt with."
Neha Yadav Neha Yadav, Manager, TBO G2 β†’

You own the workspace, the docs, and the API keys.

Delivery & Documentation

Delivery includes: written data model documentation, recorded walkthrough of each API group, environment variables and credentials transferred to your account, and a live session with your team or frontend developers. You leave with everything needed to maintain, extend, or pass to any developer.

No chasing.
No wondering where things stand.

You always know where things are. Here's how.

# your-project 4 members
Active now
H
Himanshu 2:14 PM

Approval workflow is live on staging. @you let me know what you think.

Approval flow β€” Staging

staging.app/approvals

Y
You 2:31 PM

Looks good β€” approve to move forward.

H
Himanshu 2:34 PM Deployed

Pushed to production. Full changelog in the board.

Resolved Β· 20 min end-to-end
Today Β· Approval flow 4 events Β· 5h 20m
9:14 AM
Branch opened
11:02 AM
Staging deploy
2:14 PM
Posted for review
2:34 PM
Done
Himanshu is typing… Avg. reply: 17 min

01 β€” Shared Slack channel

Direct access

You talk to the person who built your product, not a rotating support team. Questions go to a shared channel and most get answered the same day.

Live Kanban Β· updated 4 min ago
To do 2
CSV export
Email alerts
In progress 2
Client login
HIM Β· 80%
Dashboard
HIM Β· 40%
Done 3
Data model
Auth flow
API setup

02 β€” Live Kanban board

Live Kanban board

Open it any time and you will see exactly what is done and what is still in progress. No need to ask.

Google Calendar Β· this week
Mon
11
Tue
12
Wed
13
Thu
14
Fri
15
Sat
16
Sun
17
Sprint Review
Fri 3:00 PM 30 min
Recurring Google Meet

03 β€” Weekly review call

Weekly review calls

A 30-minute call at the end of each sprint. We go through what is done, what comes next, and what needs a decision from you.

Xano vs Supabase, which do you need?

The answer depends on your team, not the technology. Xano is a visual API builder: fast to build on, easy to pass to non-engineers. Supabase gives you raw Postgres control. Both are reliable in production.

Read our full Xano vs Supabase comparison β†’
When to use Team profile
Xano Visual API builder, moderate-complex data models Non-technical or mixed teams
Supabase Raw Postgres + REST, SQL-heavy data Engineers comfortable with SQL

Xano FAQs

How is Xano different from Supabase?

Xano is a visual database, API builder, and workflow engine in one interface. Supabase is PostgreSQL with APIs bolted on top. Xano is faster for MVPs with complex logic. Supabase gives you more control if your team is comfortable with raw SQL.

Can I use Xano for a production app with thousands of users?

Yes. Xano powers production apps with 50K+ MAUs. We design your tables, relationships, and indexes during discovery. Poorly designed Xano apps fail. Well-designed ones handle scale.

We tried a dev agency before and got burned. How is this different?

Fixed scope, fixed price. You see a full spec before we write a line of code. You own the workspace from day one β€” your API, your documentation, your credentials. Bring any developer in later if you need to.

How much does a Xano project cost?

Most projects land between $8,000 and $25,000. A simple backend sits at the lower end; a full SaaS with auth, payments, and integrations at the higher end. You get a fixed quote after discovery, before anything starts.

Can I see examples of Xano projects you've built?

15+ projects across auth, payments, background jobs, and third-party integrations. Most clients are under NDA, but we share architecture diagrams and anonymised scope documents on the call. Book 30 minutes and we'll walk you through one that matches your use case.

Talk through your
backend in
30 minutes.

We'll map your data model, walk you through what we'd build, and follow up with a fixed scope and price. We take on 4 clients at a time. If there's room, we'll say so.

Book the intro call β†’
Free Β· 30 min Β· Himanshu joins every call. We stay small by design. 2–3 active projects at a time.
VishantSildyNeha
Rated 4.9/5 on G2 by 9+ clients